Exhibitor Hand Book

 

 

​ELECTRICAL

Electrical is not provided to your booth. If you require an electrical hookup please follow the link below and book your electrical with Stampede Park. DEADLINE February 24th. Price increases after this deadline.

 

Standard: The most common household circuit is capable of delivering 15 amps, or 15a x 120v=1800 watts.

 

Audio visual, Electrical, Internet, &
More Click Below to register



 

 

FOOD SAMPLING

If you are sampling a food or beverage product complete the form below and fax to Calgary Stampede Food and Beverage Department.

Fax: (403) 265-0116 Tel: (403) 261-0180

DEADLINE February 14th

 

HEALTH DEPARTMENT - Food Application form

You must complete the Application Form and fax a copy to the Calgary Environmental Health Department Fax: (403) 943-8056 as well as a copy of the approval to Calgarybikeshow@gmail.com. This package contains information on sink requirements, handwash stations etc., so please be sure to read this. Attach form here.

DEADLINE February 14th, Please get your form into alberta health ASAP so you have there approvals by show time.

Please click link below for info.

Special rates will be available for booking after February 14th

 

VEHICLES ON SHOW FLOOR

Motor vehicles and or gasoline powered equipment to be exhibited shall have the minimum fuel needed to move them in and out of show grounds. If you plan on bringing a vehicle to the show floor email us for consent of any vehicle or equipment requiring fuel of any type. **VEHICLE MUST BE BOOKED PRIOR TO SHOW**

 

Animals on the Show Floor: If you plan on bringing an animal onto the show floor, please inquire with us prior to doing so.

Permission may be granted.

 

EXHIBITOR MOVE-OUT

Sunday, March 19, 2017 4:15 pm - 07:00 pm Please note; move-out will begin once the show has closed and all visitors are out of the venue and the aisles are cleared this will be at approximately 4:15 pm - 4:30 pm. At this time we ask you calmly and efficiently remove all your exhibit materials from the Venue. All exhibit material must be removed by 07:00 pm.  Items left on the show floor after move-out deadline, will be removed and stored at owners expence up to 1 week. At which time the materials will become property of Epic outdoor events.

 

Booth Cleaning: You must leave your booth in the same condition as you arrived. If you fail to do so images will be taken and additional charges may incur.

INSURANCE

Epic Outdoors LTD, will not assume responsibility for losses or damages incurred or any other causes. Exhibitors should take all possible precautions to protect their own property, including insurance for liability within your booth space if so desired.

Freight Carrier

Please contact us for more help

 

NOTE: Big 4 building, will NOT accept shipments prior to the Move in time Friday 10am- 5pm end of day. Contact us for Friday anytime arrivals. They will be accepted with appointment.

 

Advanced shipping prior to March 17, 2017

Please contact us for more help

 

Shipping direct to show on March 17, 2017

You may ship your exhibit directly to the show on Friday 10am-5pm end of day. Our managment can accept shippments on your behalf as long as our company name is included as a recipiant "Epic outdoors LTD and or Calgary bike show". The package will be held at the loading dock or your booth untill your arrival.

 

 

Please Take time to Review the Handbook Carefully
THIS PAGE IS THE "EXHIBITORS ONLINE INFO PACKAGE" ON PAGE 3 OF THE CONTRACT. ALL EXHIBITORS ARE REQUIRED TO READ THIS AND COMPLY WITH ALL THE CONTENT

 

Epic Outdoors LTD, Welcomes and Thanks You for choosing to be a part of our team at the 2017 Calgary Bike Show. We encourage you to print and use the helpful tools on this page to have a profitable and enjoyable exprience at the Show. The Show Office will be set up at the The Big 4 Building, on Friday March times coming soon.

 

VIP BADGES

We will be providing badges, Please wear your badge in a visible location while at the show. We will provide a badge for each staff member you have. Please request the appropriate number of badges on arrival. Please return your badges at the end of the show to the front desk.

 

EXHIBITOR MOVE-IN TIMES

Friday, March 17 10am-5pm All exhibitors must be officially registered before set up at our show floor office. Please see floor office on arrival for further details. All exhibits must be completely moved in and ready for show time by end of move in time, Show opens Saturday morning at 10:00am. Exhibitors may not set up during show hours.

 

LOADING DOCKS

Refer to your floor map or contact us for more details

 

Where is the show again?

Calgary Stampede

Stampede Park

Big Four Building

1801 Big Four Trail SE

T2G 2W1

EVENT DATE + HOURS

March 17th, 18th and 19th, 2017

Friday, march 17th: 

10am - 5pm (Exhibitors Move-in)

Saturday, march 18th: 

10am - 4pm (Show Open)

Saturday, march 18th: 

4:30pm - 7pm (VIP Open)

Sunday, march 19th:

10am - 4pm (Show Open)

(Overnight security provided)

 

 

EVENT LOCATION

Calgary Stampede

Stampede Park

Big Four Building

1801 Big Four Trail SE

T2G 2W1

 

EXHIBITOR PARKING

There is a charge for parking at Stampede Park. please purchase parking on arrival. Stampede Park parking is $15.00 per car, or park at any auxilliary lots surrounding Stampede Park. Just follow the signs.

 

prices subject to change

 

Signs

All signs and other materials must stay within your rented booth space. Your space is described as 10' X 10' X 8' Tall. If you wish to exceed the 8' prior aproval from show management is required.

 

 

Audio & Visual

Must be confined to your booth and not be a diruption to other exhibitors and or show PA.

 

 

Tents & Canopies

All Tents MUST have a CSA certification tag attached to them, without this tag of certification from CSA your tent is NOT permitted in the building under any circumstances. All tents over 10x10 size and or 2 10x10 together require a fire alarm taped to the ceiling. We provide limited alarms.

 

 

Fire Regulations

All Exhibitors, Show Management, and Visitors are obligated to abide Fire code regulations for the city of Calgary. Show managment retain the right to refuse any materials or objects that do not meet current city of Calgary fire code. All tents, Canopies or overhead structures must be fire retarant. All manufacture overhead structures must have CSA tag on them. All other overhead structures must have documentaion that states they are in accordance with CSA and City of Calgary fire code.

 

 

Balloons and other Inflatables

All items classified as such need prior approval from show management.

 

 

Combustable & Compressed gasses

All items classified as such need prior approval from show management.

 

 

 
 
 
 
 
 
 
 
 
 
 
 
 
Purchase booth accessories

If you require booth accessories such as, table, chairs, and/or draping please select one of the options below. These funds will be passed on to our show floor management team at GES. For custom accessories please contact us.

 

 

GES will have your accessories package set up and ready for you before move-in times. Please note it is totally up to you whether you purchase any rental accessories. Keep in mind there will be a back drape provided and your booth space will be left total open for you to dress up as you please.

 

 

DEADLINE February 24th Options will be available after this date at a increased rate

Note; you won't like the increased rate so please order early.

 

 

 

Option #1 - $55

Includes 3’ft high side walls and 8’ft high back wall chairs.

 

Option #2 - $100

Includes 3’ft high side walls, 8’ft high back wall and 1 – 8’ft skirted table

 

Option #3 - $140

Includes 3’ft high side walls, 8’ft high back wall, 1 – 8’ft skirted table, and two folding chairs.

 

One skirted table - $60

1 – 8’ft skirted table.

 

Click below to move to the shopping page

Thanks for choosing to exhibit with us.

Page navigation links

Venue Map & List

Legal Contracts

Show Time & Location (Exhibitors )

Welcome to Calgary

Moving In Day

Shipping & Storage Leading up

Electrical, Audio, Web, Food Forms

Need a home away from home?

VehicleS & Animals

Booth Accessories & Cleaning

Rules & Regulations

Move-out

Jan 20/21 2018
   Calgary Telus Convention Centre.
    Combined with The Great Canadian Fitfest!
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